Criminology in Europe

Newsletter of the European Society of Criminology

Author instructions and style sheet


Please read the author instructions before writing your submission to Criminology in Europe, and try to make sure that your submission complies with the current style guidelines.

The Newsletter generally uses British English. Please make sure to change the language setting to “English (UK)” in your text editor while writing for the Newsletter.


General requirements (formatting and style)


1.    General structure of all submissions

Name of author(s) in full (last name first name)


Subtitle (if applicable)


Affiliation of all authors in the following format, in alphabetical order based on surname:

XY is (official title/academic rank: professor, research fellow, doctoral student, etc.) at (department, institution) in (city), (country).

2.    Title

Only the first word of the title and proper nouns should be capitalised. Avoid abbreviations in the title. ESC working group names should be written in full when used in the title.

3.    Headings

Please do not use headings in texts shorter than 2000 words. In texts that are longer than that you may use headings but please keep them to the minimum. Do not use more than two heading levels. Only the first letter of the first word and of proper nouns should be capitalised in each heading.

4.    Use of bold and italics

Please avoid using bold altogether. Italics may be used for emphasis, but only sparingly. Italics may also be used for 1) titles of books and journals and 2) foreign words.

5.    Quotations

Quotations should be indicated by single quotation marks, with double quotation marks used for quotes within quotes. Where a quotation is more than five lines long, it should be indented as a separate paragraph, with a line space above and below, and with no quotation marks; points of ellipsis should not be used to open the quote. All quotations should remain exactly as in the original—house style should not be employed, including spellings in other variants of English. Where italics are added to (or removed from) cited text, ‘(emphasis added/omitted)’ should be inserted in the corresponding footnote. Three points of ellipsis, with a space on either side, should be used to indicate omission of words in a quotation. Square brackets should be used to indicate modifications to cited passages.

6.    Acronyms and abbreviations

Acronyms may be used, provided that the name is set out in full, followed by the abbreviation in brackets at the first usage (National Institute of Justice (NIJ)). Only very familiar acronyms (e.g. UN, EU) may be used without initial explanation. Acronyms of national institutions (e.g. SFO, Serious Fraud Office) shall generally be deemed not familiar to the reader. The same applies to acronyms that might only be recognisable to members of a certain profession (e.g.. lawyers should not assume that non-lawyers would necessarily know what ECHR refers to), or to scholar specialising in a certain area (e.g.. organised crime scholars might not know what the ICVS is). Please avoid the excessive use of acronyms.  Do not include full stops in abbreviations (i.e. UN, not U.N.)

7.    Footnotes and Endnotes

Endnotes are for references only.  Do not use footnotes in working group reports and candidate profiles. In other texts footnotes may be used but should be kept to a minimum and be brief. Footnote numbers follow all punctuation marks.


Special requirements for submission types


1.    Presidential column

Due to layout restrictions, the presidential column shall not be shorter than 800 words and shall not exceed 1200 words. Please avoid footnotes in the column and use references (endnotes) only if it is absolutely necessary.

2.    Essays for Discussions and “Topic of the issue” articles

Unless explicitly requested by the editor, the text shall not exceed 3000 words. Please write in an accessible and concise manner and concentrate on the questions asked in the submission request.

Please keep in mind that these articles shall be essays and not proper papers intended for a journal. Unless necessary due to the questions addressed, please do not provide all-encompassing reviews of the relevant literature with extensive references.

In articles discussing quantitative research, please avoid the use of complex mathematical formulas and try to explain your methods and conclusions in plain English. Data shall be submitted in .xls or .xlsx format. EPS or PDF files may also be accepted, but only if they contain sophisticated data visualisation created in statistical software which cannot be displayed in other formats.

3.    Criminology in…articles and organiser profiles

The purpose of these articles is to provide information on the development of criminology in the country in which the annual meeting is organised and to introduce the organising institutions to the wider membership.

Even if you are from a nation with a rich tradition of social science and criminology, do not assume that significant scholars, institutions, projects, publications, etc. are known outside of your country. The same applies to the development of criminal policy, criminal justice and criminal law. Therefore, it is always better to provide brief context when mentioning these.

4.    Working group reports

Working group reports shall only be submitted if there is working group activity to report on. Do not use bullet points in the text.

5.    Candidate profiles

To ensure that candidates have equal chances, all candidate profiles shall have the same length. For presidential candidates, this is 1200 (±50) words, and for at-large board members and other ESC officers elected by the General Assembly, this is 800 words (±50). If you exceed these limits you will be asked by the editor to cut your text.

Candidate profiles shall be formulated in whole sentences and paragraphs. Bullet points shall not be used. 

Candidates are free to write their profile in a way they think most represents why they are best candidate for the position. Candidates typically write about past and current affiliations, major publications, research projects, grants and prizes, as well as their activities in the ESC.


Reference style


The Newsletter uses the citation style Sage Harvard, which is the same the European Journal of Criminology uses.

All references in the text and notes must be specified by the authors' last names (unless the name is already in the text) and date of publication (Clark and Hockey, 1979). Include page numbers where appropriate (Gumley, 1988:28). When there are two authors, give both names joined by 'and' (Tschuding and Brown, 1988). If there are three or more, list the first author followed by 'et al.’ (Huth et al., 1988). Do not use ibid., op. cit., infra., or supra. Instead, subsequent citations of the same source should be identical to the first.


Clark JM and Hockey L (1979) Research for Nursing. Leeds: Dobson Publishers

Book chapter

Gumley V (1988) Skin cancers. In: Tschudin V and Brown EB (eds) Nursing the Patient with Cancer. London: Hall House, pp.26–52. 

Journal article

Huth EJ, King K, Lock S and Fowler, G (1988) Uniform requirements for manuscripts submitted to biomedical journals. British Medical Journal 296(4): 401–405.

Journal article published ahead of print

Huth EJ, King K and Lock S (1988) Uniform requirements for manuscripts submitted to biomedical journals. British Medical Journal. Epub ahead of print 12 June 2011. DOI: 10.1177/09544327167940.


National Center for Professional Certification (2002) Factors affecting organizational climate and retention. Available at: (accessed 10 July 2010).


Clark JM (2001) Referencing style for journals. PhD Thesis, University of Leicester, UK.

Newspaper/magazine article

Clark JM (2006) Referencing style for journals. The Independent, 21 May, 10.

Conference article (published or unpublished)

Clark JM and Smith P (2002) Latest research on car exhaust manifolds. In: 17th international conference on strain analysis (ed L Macadam), London, UK, 23–25 September 2010, pp.12–14. London: Professional Engineering Publishing.


Clark JM (2006) Article title. In: Blog title. Available at: (accessed 20 August 2011).


MacDonald S (2008) The state of social welfare in the UK. Report, University of Durham, UK, June. 2.

Citigroup Ltd. (2011) How to make your money work for you. Report for the Department of Finance. Report no. 123345, 13 June. Oxford: OUP.




Criminology in Europe has three issues per year: a spring issue (April), a summer issue (July) and a winter issue (December). The respective submission deadlines are: February 28th (spring issue), May 31st (summer issue) and October 31st (winter issue).

The Newsletter is published in high-quality print, and the editing and production process usually takes up to a month or more from the time we receive all submissions. As the layout editing cannot be started without all texts available, a delayed submission will delay the entire issue.  

Every submission is copy-edited by the editor and reviewed by a professional proof-reader. Edited copies are not sent back to the authors unless substantial changes are requested.

Submission Format

  1. Text: please submit your text in a .doc or .docx format.
  2. Tables: do not insert tables into the doc file. Send the tables separately in .xls or .xlsx formats. Tables are redrawn during the layout editing process with a specialised software which needs to be able to read the original values. For the same reason, we are not able to work with tables sent as pictures or in PDF format.
  3. Pictures: do not insert pictures into the .doc file. Send the pictures separately Please send only high-resolution pictures with at least 300 PPI. Please bear in mind that – even if you have a high-resolution picture – many mailing sites and software programs reduce the resolution as a default in order to save data. Make sure this is function is switched off or inactive.